Compliance: Responsible and Ethical Use of Information
The HR industry is constantly evolving with new regulations and compliance issues relating to hiring and screening practices. In addition to operating in full compliance with all state and federal governing standards, we are devoted to ensuring that you are in compliance and informed in this dynamic environment. We strongly promote the responsible and ethical dissemination and use of the personal information that we provide.
Fair Credit Reporting Act
Companies like us that gather and sell background information are called consumer reporting agencies. All consumer reporting agencies are required to operate in full compliance with the Fair Credit Reporting Act (FCRA), which is enforced by the Federal Trade Commission (FTC) and is designed to protect individuals by promoting accuracy and ensuring the privacy of the information gathered, sold and used. We operate in full compliance with the FCRA and the governing standards in our industry. We are also an insured, licensed and designated agent for the Social Security Administration and Immigration and Nationalization Services.
Compliance
Complying with the numerous rules and regulations that apply to background checks can be difficult. Providing you with background information on your applicant is not where our expertise ends. We offer candid advice and documentation to facilitate your decision-making process, guidelines to follow when using employment screening in your hiring process, examples of letters and correspondence and the forms necessary to comply with FCRA requirements.
- FCRA requirements for each applicant
- Guidelines for using background information
- Adverse action / derogatory letter and copy of report
- Adverse Action Letter 1
- Adverse Action Letter 2
- What Employers Need to Know
- English – FCRA Summary of Your Rights
- Spanish – FCRA Summary of Your Rights
Exxon Mobil Compliance
Our Employment Screening partner is a preferred vendor for Exxon Mobil and can make sure you perform your screening in compliance with the background check and drug and alcohol screening standards Exxon Mobil requires.
ADA Compliance
We operate in compliance with the Americans With Disabilities Act (ADA), which prohibits employers from discriminating against people with disabilities who are qualified to perform essential job functions.
HIPAA Compliance
We operate in compliance with the Health Insurance Portability and Accountability Act (HIPAA) privacy rules, which protect individuals’ private and protected health information and prevents unauthorized disclosure or marketing of the protected health information.
International Regulations
Our Employment Screening partner follows the tenets set forth in the European Union and Global Information Exchange privacy rights with regard to the protection of applicant information for employment screening purposes. All searches are performed in accordance with those guidelines, following proper local protocols in each country searched.
Drug Screening Compliance
Our Employment Screening partner is a member and is in compliance with the regulations published by the Substance Abuse Program Administrators Association (SAPAA) and the Drug and Alcohol Testing Industry Association (DATIA).
Private Investigation Licensing Information
Our Employment Screening partner is a Licensed by The Texas Department of Public Safety – Private Security Bureau (A06712)
Additional Compliance
Our reports allow employers to comply with the screening requirements of various government agencies and legislation, including the Federal Motor Carrier Safety Administration (FMCSA), National Compliance Management Service (NCMS) and the Department of Transportation (DOT). Contact us for specific compliance needs in your industry.